2024 NZ Chapter Meeting – Sponsorship

Invitation

On behalf of ANZSN and 2024 New Zealand Chapter Meeting Organising Committee, we are pleased to invite your organisation to participate as a sponsor at the upcoming ANZSN Aotearoa New Zealand Chapter meeting taking place on the 15 – 17 November in Hamilton, New Zealand.

Industry sponsorship of ANZSN events helps fund the Society’s scientific and policy meetings, education and training courses and, through the granting of scientific and travel awards, the continuing professional development of Members. Through partnering with ANZSN, Industry gains brand exposure, opportunities to directly engage with clinicians on matters relating to research and clinical practice and through attendance at ANZSN conferences, professional development and networking opportunities for their staff.

Support of the event will provide your organisation with key benefits:

• Meet one-on-one with those who make and influence the final decision on the purchase of renal care products and services.
• Demonstrate new services and programs.
• Maintain a high profile with your target markets.
• Network with delegates, industry leaders and health care experts.
• Gain industry insight and evaluate market trends to generate new business opportunities.
• Demonstrate your involvement, commitment, and support of ANZSN and the broader renal care community.
• Access & start relationships with contacts who may not be part of your current market or marketing strategy.

The following opportunities are designed to maximise your brand position and are your best opportunity to engage with industry leaders and key decision makers in the renal care community.

Your participation and support of the event is greatly valued, and we thank you for your consideration.

anzsn@conferencedesign.com.au
+61 3 6231 2999

All costs are in AUD and exclude GST.

Package Overview

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Platinum Sponsor (Exclusive Opportunity)

$10,000 excl. GST AUD

Benefits:

• Acknowledgement as Platinum sponsor in all ANZSN Aotearoa NZ Chapter Meeting promotional emails.
• Recognition as Platinum sponsor in the Opening Plenary.
• Two (2) Sponsor registrations including access to all sessions, welcome reception and conference dinner.
• Opportunity to purchase unlimited additional sponsor registrations.
• Opportunity to purchase unlimited tickets to the conference dinner.
• Logo included on joint holding slide on rotation in the plenary room.
• One (1) pull-up banner can be placed on the plenary stage, at the welcome reception and at the conference dinner (sponsor to provide banner).
• One (1) display table for the duration of the event (A trestle table and two chairs).
• Your company logo, 100-word company profile and link to your website listed on the NZ Chapter meeting webpage.
• Your company logo displayed on conference material recognising sponsors and exhibitors.
• Delegate list emailed in excel with delegate name, company, and state.
• PLUS the opportunity to sponsor the meeting registration OR the email marketing campaign.

Gold Sponsor (2 Opportunities)

$5,000 excl. GST AUD

Benefits:

• Acknowledgement as Gold sponsor in all ANZSN Aotearoa NZ Chapter Meeting promotional emails.
• Recognition as Gold sponsor in the Opening Plenary.
• Two (2) Sponsor registrations including access to all sessions and welcome reception.
• Opportunity to purchase unlimited additional sponsor registrations.
• Opportunity to purchase tickets to the conference dinner.
• Logo included on joint holding slide on rotation in the plenary room.
• One (1) pull up banner can be placed on the plenary stage throughout the meeting.
• One (1) display table for the duration of the event (A small trestle table and two chairs).
• Your company logo, 50-word company profile and link to your website listed on the NZ Chapter meeting webpage.
• Your company logo displayed on conference material recognising sponsors and exhibitors.
• Delegate list emailed in excel with delegate name, company, and state.

Silver Sponsor (4 Opportunities)

$2,500 excl. GST AUD

Benefits:

• Acknowledgement as Silver sponsor in all ANZSN Aotearoa NZ Chapter Meeting promotional emails.
• Recognition as Silver Sponsor in the Opening Plenary.
• One (1) Sponsor registration including access to all sessions and welcome reception.
• Opportunity to purchase unlimited additional sponsor registrations.
• Opportunity to purchase unlimited tickets to the conference dinner.
• Logo included on joint holding slide on rotation in the plenary room.
• One (1) display table for the duration of the event (A small trestle table and two chairs).
• Your company logo, 50-word company profile and link to your website listed on the NZ Chapter meeting webpage.
• Your company logo displayed on conference material recognising sponsors and exhibitors.
• Delegate list emailed in excel with delegate name, company, and state.

Platinum Partner Add On Options:

Registration Sponsor Benefits

• Hyperlinked footer banner or logo on each page of the online registration form website. Subject to time of booking (sponsor to provide artwork).
• Hyperlinked Logo on Registration Confirmation Email each delegate receives at conclusion of the registration process.
• Hyperlinked logo on Registration Page of the conference website as Registration Sponsor.
• Prominent logo placement and acknowledgement as Platinum and Registration.
• Sponsor on the conference website homepage.
• Logo and acknowledgement as Platinum and Registration Sponsor on all conference materials including broadcast emails.

OR

Email Marketing Campaign Sponsor Benefits

• Acknowledgement on all email marketing to the ANZSN Aotearoa NZ Conference Mailing List with ‘This alert brought to you by [sponsor name]’. Subject to time of booking.
• Prominent logo placement and acknowledgement as Email Marketing Sponsor on the conference website homepage.
• 100-word company profile on the conference website.
• Banner advertisement at the bottom of each of the marketing emails send in the lead up to the event. Subject to time of booking (sponsor to provide artwork)
• Logo and acknowledgement as Platinum and Email Marketing Sponsor on all conference materials including PDFs and broadcast emails.

Acceptance

Acceptance of all applications is subject to our approval and we reserves the right to decline any application.

Payment

Payment is required within 14-days of Conference Design issuing your tax invoice. Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Currency and GST

All prices are quoted in Australian Dollars (AUD$) and include GST, unless otherwise stated.

Confirmation of Bookings and Tax Invoice

Once you have completed an online booking, you will be sent a confirmation email with a PDF Tax Invoice.

Point of Contact & Conference Updates

You will provide a single point of contact when booking to coordinate your participation. All information and updates be sent via email to your point of contact.

EFT Payments

Please include the EFT Reference shown on your Tax Invoice when submitting an EFT and email Conference Design the details including date, amount and your bank’s reference.

• BSB: 017 010

• Account #: 1085 82575

• Account Name: Conference Design Pty Ltd

• Bank: ANZ Bank, 61 Liverpool Street, Hobart 7000

• Swift Code: ANZBAU3M

Credit Card Payments

Credit card charges appear as Conference Design Pty Ltd on your card statement. When using the online payment system credit card transactions will be processed directly by ANZ eGate and Conference Design does not store or transmit your credit card details. ANZ eGate is a secure and PCI compliant platform.

Attendee Numbers

We will promote the event to maximise participation, but we do not guarantee a minimum number of attendees either onsite or online.

Package Inclusions & Associated Costs

Refer to the sponsor and exhibitor prospectus for inclusions for each package. All costs associated with your inclusions in the event will be borne solely by you and we shall have no liability for any costs unless we have explicitly agreed in writing.

No Cancellation of your Booking

All payments are non-refundable once an application has been accepted. If you are no longer able to attend the event, please contact Conference Design to discuss your participation.

Cancellation or Postponement of an In-person Event

We do not accept any liability for losses incurred, including but not limited to travel, accommodation, exhibition and displays, or any other costs or expenses, if the in-person Event is cancelled or postponed due to an unforeseen circumstances or any occurrence that renders performance of the Event inadvisable, illegal, impracticable or impossible in our sole opinion. An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

If an in-person conference is cancelled or postponed, refunds will not be issued but available funds will be credited towards an online conference or a in-person conference.

Moving to an Entirely Online Event

If we believe, at our sole discretion, that a hybrid or in-person event needs to be held entirely online, all bookings will be transferred to the online event. The package fees will be revised to reflect an online format and you will be refunded any difference between the in-person and online package fees. Full refunds of sponsor and exhibitor bookings will not be available due to an event moving online.

Changes

We reserve the right to change any and all aspects of the event, including but not limited to, the name, themes, content, program, speakers, format, performers, hosts, moderators, venues, and times. We reserve the right to amend or remove any sponsorship package, exhibition package or exhibition floor plan.

Disclaimer

Every effort has been made to present all the information accurately, however, we do not accept any liability for any inaccuracies in any published information. We will correct any published information as soon as possible and advise you as soon as possible.

Code of Conduct and Disruptive Behaviour

You agree your representatives will abide by the Conference Code of Conduct.

Codes of Practice

Where relevant, we urge you to observe and follow the Codes of Practice of the Medical Technology Association of Australia (MTAA) which are available at www.mtaa.org.au. This includes sponsors and exhibitors who may not be members of the MTAA. We also encourage sponsors and exhibitors to adhere to the Medicines Australia Code of Conduct and associated guidelines available at https://medicinesaustralia.com.au/code-of-conduct/.

Revocation of Participation

We may revoke an agreement with you, if we believe, in our sole opinion, the participation of an organisation is prejudicial to the interests and objectives of the event Host.

Product or Service Endorsement

Your participation in the event or sponsorship of any activity does not indicate endorsement of your products or services and must not be stated or inferred in any way.

Exhibition Floor Plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale but accurately represents the position and sizes of exhibition spaces at in-person conferences.

Allocation of Exhibition Space

Exhibition spaces are selected when booking online. We may revise allocated spaces after taking into account an organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant by us.

Insurance

No insurance is provided.

All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and product liability cover and professional indemnity insurance. You will need to provide a certificate of currency to confirm your participation onsite.

Indemnity

You  shall indemnify and hold harmless the Host and Conference Design for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Host or Conference Design are found to be negligent.

Supply of Goods and Services

The supply of any goods, services, samples or advice is entirely at your own risk.

Security

Valuable items should NOT be left unattended at your exhibition space at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives

Anyone from your organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the in-person meeting and exhibition areas.

Registration Terms and Conditions

All terms and conditions listed on the Registration page apply to your representatives.

Custom Stands

All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Opt-in Delegate List

The opt-in delegate list will be supplied to eligible sponsors and exhibitors prior to the conference and will include name, organisation, state and email address.  The list provided will exclude the names of delegates who have not provided their consent.

Interactive Exhibitions

Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Signage at the venue

Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays

Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue

You indemnify us from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your organisation.