2025 Sponsors & Exhibitors Manual

Sponsor & Exhibitor Manual

Thank you for participating in this year’s conference. The information below will assist with your preparation.

If you have any questions or require assistance please contact us.

Exhibition Schedule

Exhibitor Build, Bump-In & Bump-Out

Custom Stand Build Commence: 0800 – Sunday 31 August (Custom stands MUST be completed by 1500)

Exhibition Access for Set-up: 1500 – Sunday 31 August

All Set-up Completed By: 1700 – Sunday 31 August – All packing materials must be removed from the exhibition area by this time.

Bump-Out Commence: 1330 – Wednesday 3 September

Bump-Out Completed by: 1700 – Wednesday 3 September

On Arrival: please go straight to your stand and begin setting up. The conference staff will deliver your name badges and an exhibitor pack to your stand. We recommend bringing a high vis vest as the venue requires one to be worn during bump-in if stand builds are still happening.

Onsite Storage

Exhibitors cannot leave boxes and packing materials in the exhibition display area during the conference. There is no onsite storage for packing material, so please make alternative arrangements for any excess items and materials.

App Game & Prizes

An app based game will be run to encourage delegates to visit and interact with exhibitors. All sponsors and exhibitors will be issued QR codes as part of the app game. Exhibitors can choose to clearly display the QR code to avoid unnecessary interruptions or you can ‘hide’ the code so delegates must interact with your representatives. Participants will need to have scanned all sponsor and exhibitor names to enter the draw, which will be drawn in the closing session

Exhibitors can donate prizes for this game. To donate a prize please email the conference team (see above) the prize details. You can bring the prize to the conference or you can send it to the winner after the conference. Your prize and organisation name will be acknowledge in the app.

Exhibition Open to Delegates

The exhibition will be open to delegates at the following times:

Day 1: Sunday, 31 August, 1700 – 1900

Day 2: Monday 1 September, 0730 – 1700

Day 3: Tuesday 2 September, 0815 – 1700

Day 4: Wednesday 3 September, 0830 – 1330

The times are subject to change. Check the program page for catering breaks.

Included Registrations

We recommend registering your representatives 90-60 days before the conference. Accommodation bookings can be made when registering. A registration is required to access the exhibition area.

Sponsors – Included registrations are listed in each package
Exhibitors – Two per booth
Register via the portal in your confirmation

Additional Registrations

Additional exhibitor registrations and social function tickets can be purchased separately.

$900 | Additional Full Scientific Program Registration (social functions not included)
$145 | Additional Welcome Function Ticket
$210 | Additional Congress Dinner Ticket

Car Parking

A car park is located underneath the PCEC. Access via the Mitchell Freeway.

Deliveries

Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.

Use the delivery label provided by the venue.
Confirm directly with your courier that the delivery has been made BEFORE you arrive
Have the name of your courier, the consignment numbers and confirmed delivery date when you arrive

Deliveries will only be accepted by the venue from:

Thursday 28 August 2025
Between 7am and 5pm weekdays

Forklift Services

Forklift services for bump in and bump out are available through the venue. Please indicate that your goods require a forklift when completing the venue exhibition form (see the links above).

Collections from the Venue

Your staff need to ensure all steps are completed before leaving the exhibition. Organising staff and venue staff are not able to assist with your deliveries.

Pack and label all materials
Add your couriers consignment note and/or number as required
Leave the items on your stand for collection by venue staff
Arrange for your courier to collect the items from the loading dock
All goods must be collected by the next day

Freight Companies

Exhibitors and sponsors are responsible for all freight to and from the conference venue. There is no appointed freight logistics company for the conference.

Standard Exhibition Package Inclusions

Standard Exhibition Package

The standard exhibition package includes for each booth booked:

Two (2) Scientific Program exhibitor registrations including the Welcome Reception
Opportunity to purchase unlimited additional exhibitor registrations
100-word company profile, logo and hyperlink on the Congress website sponsor’s page
100-word company profile, logo & hyperlink on the ANZSN Congress Delegate App
Live opt-in delegate list including name, organisation, email address, state and country
Access to Lead Management software through the ANZSN Congress Delegate App
Your booth included in the ‘App Game’ during the Congress
Exhibition Booth Package includes:
- 3m x 3m floor space OR shell scheme
- White panel shell scheme booth
- Fascia board signage with your company name
- Your choice of two (2) furniture packages (trestle table 2x chairs OR high bar and 2x stools)
- 2x spotlights
- 1x 4-amp power outlet
- 1x wastepaper basket

Exhibition Booth

Advertising Specifications

Sponsor Logos

Logo are used on the website, in the printed program, in the conference app and on PowerPoint slides.

An EPS version for print material
A PNG, JPG or TIFF version for web and app. High resolution, at least 250 KB.
Due Date: On Booking
Upload via the portal (see above)

Organisation Profile

Your profile will be included in the conference app and on the conference website.

Sponsors – See your package inclusions for the number of words
Exhibitors – 250 words in conference app
Upload via the booking portal
Due Date: On Booking
Upload via the portal (see above)

We recommend you include a contact email address, web address and phone number.

eSatchel Insert PDF

A PDF for the eSatchel section of the app.

Sponsors – See your package inclusions
Exhibitors – One PDF
High resolution, colour PDF
A4 portrait orientation, 210mm x 297mm
Maximum size of 500KB
No bleed and no crop marks
PDFs will be uploaded as ‘as received’
Due Date – 30 days prior to the conference
Upload via the portal (see above)