2024 Presenter Guidelines

Thank you for presenting at the 2024 Annual Scientific Meeting

We want to ensure your presentation runs smoothly.
The following guidelines and resources are designed to assist with your preparation and participation.
If you have queries please contact mail@conferencedesign.com.au.

Please select your presentation type below for the relevant guidelines.

We look forward to seeing you in Adelaide this year.

Auxiliary Events, ASM Plenary/Symposium Presentations

Please refer to the program for session timings, all sessions are inclusive of Q&A, presentations should not exceed their allocated time

Preparing Your Presentation

  • The presentation computers use PowerPoint with Windows operating system. As a backup, we suggest you bring your laptop if you use a Mac or require a specific or uncommon program.
  • Please ensure your PowerPoint presentations are in 16:9 aspect as 4:3 aspect (square) presentations will not fill the venue’s screens.
  • Copyright: Please ensure you have permission to use any images, music, or content within your presentation. If you do not have copyright permission, your presentation will not be able to be used or published. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licences.
  • Copyright ownership: Consenting to have your presentation published will not affect your ownership rights. The conference committee or Conference Design will not acquire the ownership rights of your presentation should you agree for it to be included in the proceedings.

Before Your Session

  • Email your presentation synopsis to mail@conferencedesign.com.au
  • All presenters are required to upload a copy of their presentation slides to the corresponding Dropbox folder below prior to Friday 23rd August 2024.
  • As a backup, please bring your presentation files to the conference on a USB. (Embed any content such as audio or video – don’t link to external files)
  • Go to your session room or log in online 15 minutes prior to the start time to meet the Session Chair and AV technician, familiarise yourself with the room and audio visual setup, and upload your presentation slides.

During Your Session

  • Please sit in the front row so you can move to the lectern quickly when introduced by the Session Chair.
  • The length of your presentation is noted in the program. We do not want to embarrass you, however, the Session Chairs have been instructed to end all presentations after the allocated time, even if you are not finished, to keep the program on time.
  • There will be technicians roaming between the session rooms to assist with troubleshooting any technical issues should they arise.
  • The Session Chair will flash timecards 5 minutes and 2 minutes prior to the end of your session.
  • At the end of your allocated time, the chair will ring a bell for you to conclude immediately.
  • The chair will only be able to field questions if you have finished in time.
  • At the conclusion of the session, any remaining time will be used for questions and discussion.

Next Steps

STEP 1: SUBMIT PRESENTER DETAILS
Presenting Author Name, Biography, Email Address, phone number, and Presentation Synopsis emailed to mail@conferencedesign.com.au
If not already submitted, complete and upload the ANZSN Presenter Agreement Form 2024 and email it to mail@conferencedesign.com.au. 

STEP 2: PREPARE YOUR PRESENTATION & SUBMIT SLIDES
Prepare and practice your presentation. Make sure to keep to the time limit required for your presentation. Submit your slides via the conference Dropbox link provided. If presenting online we strongly encourage you to prepare a video of your presentation as a back up, in case there are network challenges on the day.

Name File: Lastname_Firstname_course or session name_date (e.g. Blogs_Joe_UpdateCourse_1.9.24)

Click here to submit ASM presentation slides 

Click here to submit Nephrology & Transplantation Update Course presentation slides

STEP 3: PRESENT YOUR SESSION & Q&A
Arrive at the conference venue for your session, AT LEAST 30 minutes before the start time. You can provide updated presentation slides at the conference prior to your session by visiting the speaker prep room with a copy on a USB.

ASM Award/Mini Oral Presentations

ASM Orals include Mini Oral Presentations, and all Award Oral presentations (YIA, Early Career, KHA, Discovery & Translational Science & Shaun Summers)

Preparing Your Presentation
  • The presentation computers use PowerPoint with Windows operating system. As a backup, we suggest you bring your laptop if you use a Mac or require a specific or uncommon program.
  • Please ensure your PowerPoint presentations are in 16:9 aspect as 4:3 aspect (square) presentations will not fill the venue’s screens.
  • Copyright: Please ensure you have permission to use any images, music or content within your presentation. If you do not have copyright permission, your presentation will not be able to be used or published. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licences.
  • Copyright ownership: Consenting to have your presentation published will not affect your ownership rights. The conference committee or Conference Design will not acquire the ownership rights of your presentation should you agree for it to be included in the proceedings.

Before Your Session

  • All presenters are required to upload a copy of your presentation slides to the corresponding Dropbox folder below prior to Friday 23rd August 2024.
  • As a back-up, please bring your presentation files to the conference on a USB. (Embed any content such as audio or video – don’t link to external files)
  • Go to your session room 15 minutes prior to the start time to meet the Session Chair and AV technician, familiarise yourself with the room and audio visual set up, and upload your presentation slides.

During Your Session

  • Please sit in the front row so you can move to the lectern quickly when introduced by the Session Chair.
  • The length of your presentation is noted in the program. We do not want to embarrass you, however the Session Chairs have been instructed to end all presentations after the allocated time, even if you are not finished, to keep the program to time.
  • There will be technicians roaming between the session rooms to assist with trouble shooting any technical issues should they arise.
  • The Session Chair will flash time cards at  2 minutes and 1 minute prior to the end of your session.
  • At the end of your allocated time the chair will ring a bell for you to conclude immediately.
  • The chair will only be able to field questions if you have finished in time.
  • At the conclusion of the session any remaining time will be used for questions and discussion.

Next Steps

STEP 1: SUBMIT PRESENTER DETAILS & REGISTER ASAP
Presenting Author Name, Biography, Email Address. Confirm your participation by registering before 25 June  2024.
Complete and return the ANZSN Presenter Agreement Form 2024 

STEP 2: PREPARE YOUR PRESENTATION & SUBMIT SLIDES
Prepare and practise your presentation. Make sure to keep to the time limit required for your presentation. Submit your slides via the conference Dropbox link provided.

Name File: Lastname_Firstname_sessionname_date (e.g. Blogs_Joe_CS1.3_2.9.24)

Click here to submit ASM presentation slides 

STEP 3: PRESENT YOUR SESSION & Q&A
Arrive at the conference venue for your session, AT LEAST 15 minutes before the start time. You can provide updated presentation slides at the conference prior to your session by visiting the speaker prep room with a copy on a USB.

Upload your presentation here

MINI ORALS & SHAUN SUMMERS CLINICAL TRAINEE AWARD

5 minute oral presentation

2 minute live Q&A

1 minute changeover

YIA, Early Career, KHA, & Discovery & Translational Science Award

12 minute oral presentation

2 minute live Q&A

1 minute changeover

ASM Posters

Preparing Your Presentation

Poster presentations will be an A4 size in landscape orientation.
Please upload a PDF copy of your poster to the DropBox link below by Friday 23 August 2024 for inclusion on the conference website, app and the ASM program.

Copyright: Please ensure you have permission to use any images, music or content within your presentation. If you do not have copyright permission, your presentation will not be able to be used or published. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licences.
Copyright ownership: Consenting to have your presentation published will not affect your ownership rights. The conference committee or Conference Design will not acquire the ownership rights of your presentation should you agree for it to be included in the proceedings.

During the ASM

Your Poster will be displayed on large monitors throughout the exhibitor lounge.

There will be a dedicated session in the program for you to be present to answer questions from attendees about your poster.

Next Steps

STEP 1: SUBMIT PRESENTER DETAILS & REGISTER ASAP
Presenting Author Name, Biography, Email Address. Confirm your participation by registering before 25 June 2024.
Complete and return the ANZSN Presenter Agreement Form 2024 

STEP 2: PREPARE YOUR PRESENTATION
Prepare your poster
Submit a PDF copy via the conference Dropbox link provided by Friday 23 August 2024.

Name File: Lastname_Firstname_postertheme (e.g. Blogs_Joe_Transplantation)

Click here to submit ASM posters PDFs 

STEP 3: PRESENTING YOUR POSTER
We encourage you to stand by a monitor during the poster session to be available to answer questions.

Poster presentations will be displayed on monitors throughout the Exhibitor Hall and on the ASM app.

Upload your poster here
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